Harrison Auditorium Policies

Venue Requirements

• Tickets: Events held in this venue soliciting payment for admission require tickets and must be coordinated by the University Event Center.

• Security: Events held in this venue require a minimum of 1 security officer. The University Event Center reserves the right to assign additional university police coverage to this venue based on the nature of the event.
• Clear Bag Regulation: Harrison Auditorium has modified its security policy by limiting the size and style of bags allowed in the Auditorium. An exception will be made for medically necessary items after proper inspection at the door designated for this purpose.

Smoking, Vaping & Tobacco Products

Smoking and the use of tobacco products are prohibited on all property owned, leased, or governed by the North Carolina A&T State University University Event Center at all times. This includes but is not limited to hookahs, vape pens, e-cigarettes, or any other natural or synthetic materials that may be considered a health or safety violation.

Violators will be subject to a fine of up to $1000 and will have all privileges for use of all property owned, leased, or governed by the North Carolina A&T State University University Event Center revoked until further notice

Food and Drink

Absolutely no food or drinks are allowed in Harrison Auditorium. Food and drinks may only be consumed in the lobby, or the assigned hospitality area(s).

Animals/Pets

Animals and/or pets are not permitted in Harrison Auditorium unless they are service animals such as Seeing Eye dogs. Aquatic animals and other types of caged/aquarium dwelling creatures are included in this policy.

Please note that Emotional support animals (ESA’s) are not service animals as defined in the Americans with Disabilities Amendments Act of 2008 and are not afforded the same access to campus as a service animal.​ ESA’s are not allowed in the library, academic buildings, classrooms, dining areas, labs, work areas, the Student Center, the Campus Recreation Center, Harrison Auditorium, Corbett, and Moore gym.

NOTE: North Carolina Agricultural and Technical State University reserves the right to request that an approved emotional support animal be removed from or not allowed into areas listed above.

Balloons

Only weighted helium filled-balloons or weighted balloon trees and arches may be used for events within the building to prevent balloons from going into light fixtures and ceilings.

Bicycles, Skates, Skateboards, etc.

The use of bicycles, skates, skateboards, sneaker skates, and other wheeled recreational vehicles is prohibited inside Harrison Auditorium. Bicycles must be left outside and secured with a bike rack where available.

Candle Use

Candles and open-flame devices (including incense) are prohibited by Fire Code. Organizations with requirements for candles during formal functions may purchase battery-operated "candles" which are suitable for such purposes. The only candles permitted in Harrison Auditorium are those that are encased whether it is tea light candles in a globe or stick candles in a cylinder glass casing. The encasing has to be at least 2 to 3 inches higher than the flame.

Decorations

The Associate Director of the University Event Center must approve all decorations used in Harrison Auditorium prior to the event. No decorations are to be fastened to the walls and/or ceiling with nails or tacks, curtains covering the windows, floor, stage area, or affixed in any way to the facility- inside or out. Decorations utilizing water are not permitted, for example, fish ponds or water fountains. All decorations must be removed immediately following each function. Any further questions concerning decorations can be directed to the Associate Director for clarification. All decorations must meet minimum safety standards as interpreted by staff. Fire codes prohibit the use of hay, straw, cornstalks, or other dry tinder in the auditorium. The University Event Center reserves the right to dispose of any decorations left in Harrison Auditorium after the designated reservation time.

Confetti, Paint, Glitter, Feathers, Glue, Sand or Tape

Confetti (static, poppers and cannons), paint, glitter, feathers, glue, and/or sand materials are NOT permitted inside Harrison Auditorium. Painting/spray painting decorations or persons is not permitted during any event in Harrison Auditorium both inside and outside the building (example: painting your poster, spray painting leaves, body painting, etc. on Harrison Auditorium property).

If your decorations are painted before your event you are permitted to use them at that time. Tape cannot be placed on the walls in Harrison Auditorium. The use of these items will result in a housekeeping charge. University Event Center reserves the right to charge a housekeeping charge to any group using any kind of decoration that may permanently change the appearance of the room.

Florals, Plants & Flower Arrangements

Florals and plants of any kind are not allowed in Harrison Auditorium. Floral arrangements may be used as décor on stage and must arrive during the arranged setup/ load in time pre-approved by the Associate Director of the University Event Center. It is the responsibility of the customer to arrange the pickup and delivery of any plants or florals needed as decoration for the event. All flowers, plants and flora arrangements brought by guest must be left in the lobby and collected after the event. The University Event Center is not responsible for the safekeeping of these personal items. All flowers, plants, and other floral arrangements must be removed from Harrison Auditorium at completion of event. The University Event Center reserves the right to dispose of any flowers, plants, and other floral arrangements left in Harrison Auditorium after the designated reservation time. Failure to abide by this policy will result in a housekeeping charge and potential revocation of certain event privileges.

Responsibilities of the Customer

Arrange all technical requirements and event set up via a comprehensive Run of Show submitted to the University Event Center at least 15 days prior to the event date. Monitor behavior and assist guests at the event. Ensure that the artist/service abides by all agreements designated in the contract agreed to by the sponsor and the artist/service. To abide by all university policies applicable to the event. To work cooperatively with the University Event Center Administration and staff during the event. To open the event and close the event at times designated on the event confirmation issued by the University Event Center. If there are minor schedule changes, the sponsor should work with the Associate Director of University Event Center to establish mutually agreeable times. The Associate Director has the responsibility to make the final decision regarding event times. To adhere to all agreed upon terms as stated on the facility request form.

Responsibility of the University Event Center Staff

To assist the event sponsor in working with the artist while performing at North Carolina A&T State University. To assist the event sponsor in monitoring behaviors and assisting guests at the event. To provide appropriate services and staffing as required and to make appropriate decisions concerning university policy during the event.

Room Conditions

Groups must clean up after themselves. This includes straightening furniture, disposing of trash into trash receptacles, sweeping, washing tables, etc. as necessary. Any organization that fails to leave the facility in an acceptable condition will be billed for cleaning and/or damage and may jeopardize its privilege to reserve facilities in the future. The Associate Director or the Executive Director of the University Event Center will notify violators of such charges. Any damages to facilities or equipment should be reported immediately. Check with the University Event Center staff before departing the premises to be sure that you are leaving the area in a suitable condition.

Rental Equipment

All persons bringing rental equipment into Harrison Auditorium will need to be available to receive such equipment for that particular event, including flower deliveries, table dressing, etc. Rental equipment MUST be brought during set-up or pre-event time and must be removed at the conclusion of the event. Harrison Auditorium is not to be used for the storing of rental equipment that is not picked up at the conclusion of your event. This responsibility will be left to the customer to schedule a drop-off and pick up time for all rental equipment.

Important University Event Center Forms (Downloads)

Cancellation Form, Change Form, Complaint Form, COSA Application Form, Event Security Request Form, PDF Username & Password Request Form, Reservation Request Form (Community Only), Student Center Reservation Request Form, Event Ticket Request Form, Digital Display Board Request Form, Parking Service Request Form, Tent & Inflatable's Permit Form.